This is an Illustrative Example
COMPANY CAR POLICY REVIEW.
THE BOARD WILL BE ADVISED BY AN INDUSTRY EXPERT WHO WILL MAKE A PRESENTATION ON THE MATTERS LISTED BELOW.
After the presentation the matter will be open for discussion and direction. This will form a brief to the Expert Advisor whose legal team will draft the revised policy for acceptance at the next meeting.
1. GLOSSARY
This will cover the vehicles available to The Fashion Group Store mnagers.
The vehicles pictured are an interim list.
2. COMPANY POLICY STATEMENT AND SCOPE
3. WHO DOES WHAT I.E. RESPONSIBILITIES OF ALL 3.1 THE DRIVER 3.2 THE MANAGER 3.3 THE FLEET MANAGEMENT TEAM - if there is one. 3.4 HUMAN RESOURCES
4. GUIDELINES FOR USING COMPANY VEHICLES?
5. WHO GETS A COMPANY VEHICLE? 5.1 ALLOCATION AND ELIGIBILITY 5.2 TRADING UP THE VEHICLE 5.3 TRADING DOWN THE VEHICLE 5.4 ORDERING THE COMPANY VEHICLE 5.5 VEHICLE EXTRAS POLICY 5.6 SHORT-TERM VEHICLE REPLACEMENT 5.7 DRIVER DECLARATIONS & ADDITIONAL DRIVERS 5.8 FULL DRIVING LICENCE, PROVISIONAL & FOREIGN
6. FUEL POLICY – WHAT DO THEY DO? 6.1 USE OF THE FUEL CARD 6.2 MINIMISING FUEL COSTS AND CONSUMPTION 6.3 PROCESS FOR REIMBURSEMENT OF PRIVATE FUEL 6.4 PURCHASING OIL
7. EXACT RESPONSIBILITIES OF THE DRIVER – WHAT DO THEY DO? 7.1 OPERATING AND COMPANY VEHICLE MAINTENANCE 7.2 BREAKDOWN –WHAT DO THEY DO? 7.3 PARKING FINES AND INTENDED PROSECUTIONS 7.4 ACCIDENT – DRIVER’S RESPONSIBILITIES 7.5 MOBILE PHONES 7.6 OVERSEAS TRAVEL 7.7 POSSIBLE CHARGES FOR DRIVERS 7.8 CONGESTION CHARGING
8. YOUR INSURANCE COVER 8.1 WHAT YOUR COMPANY INSURANCE COVERS THE DRIVER FOR 8.2 ACCIDENT DAMAGE AND EMPLOYEE EXCESSES 8.3 COMPANY PROPERTY & PERSONAL EFFECTS
9. DRIVER TAXATION AND COMPANY REPORTING 9.1 COMPANY VEHICLE TAXATION LIABILITY 9.2 FUEL BENEFIT AND REPORTING PROCEDURES
10 . DISPOSAL PROCESS FOR COMPANY VEHICLES 10.1 RETURNING YOUR COMPANY VEHICLE 10.2 FAIR WEAR & TEAR AND EMPLOYEE CHARGES 10.3 RESOLUTION OF DISPUTES
11. HEALTH & SAFETY/ENVIRONMENTAL AWARENESS 11.1 DRIVER SAFETY AND TRAINING 11.2 HEALTH & FITNESS TO DRIVE 11.3 EYESIGHT 11.4 ENVIRONMENTAL IMPACT 11.5 JOURNEY PLANNING
12. WITHDRAWAL AND TERMINATION OF EMPLOYMENT
13. DRIVER ACCEPTANCE FORM
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